Edit a Value Card

A value card in Bilberry Base is a membership product that grants access to specific activities over time — such as a monthly pass, punch card, or time-limited subscription. It can include rules for how often and when it can be used, what products it applies to, and whether it offers discounts. Value cards are highly configurable, with usage limits based on time periods, product types, or what is added to the shopping cart.

Edit a Value Card Product

1. Navigate to Membership in the left side menu.

2. Click Value card products.

3. Click the eye to the right of the value card product to edit.

There are several tabs with different settings.

General

In the general tab you set some general settings for your value card product.

• Id is unchangeable and is generated by creation of the value card product.

• Type is the type of value card to choose from (the different types to choose from in the drop down list are added to the system during initial Membership setup).

• Reference is a preferred reference/label to the value card.

• Priority sets the priority of the value card products suggested at payment going lower to higher.

• E-mail for purchase notifications for the email to get an alert whenever someone purchases a value card product.

Texts

In this tab it is possible to add text to different customer information channels.

Price

In this tab the price and VAT rules of the value card is determined.

Duration

In this tab it is possible to add a specified duration to your value card product (e.g., 365 days if it is a yearly pass or 31 days if it a monthly pass), or if it is a punch card with a specific amount of punches on each value card.

Subscription

In this tab it is possible to select when the customer should be charged when buying a subscription, and if the subscription has a minimum number of charges.

Example: Monthly membership with a commitment period of 12 months.

Availability

In this tab it is possible to select a period where the value card product should be available for purchase.

Benefits

In this tab it is possible to select if the value card product should give the owner a discount by activating the slider. The value card only applies to products that the value card can be used on.

Limits

In this tab it is possible to set different limitations for the value card product.

• Only allow use in specific time periods.

• Only allow use for specific Bilberry products.

• Only allow use for specific tickets.

• Maximum number of concurrent uses:

  • Maximum number of concurrent uses
    Means the usage in the same time period (e.g., 05.08.25 10:00 --> 05.08.25 14:00 is a time period of 4 hours). With a value set to 1, a value card can only be used for one booking periods at a time. If the card is already in use during a given time period (e.g., for Climbing), it cannot be used again simultaneously for another activity (e.g., Sauna).

  • Maximum number of concurrent uses for product type Monthly pass.
    With a value set to 1, only one value card per product type can be used at the same time. Even if you have multiple value cards (e.g., for Climbing and Sauna) under the same product type (e.g., Monthly access), only one can be active in a given time period — preventing overlapping bookings within the same category.

  • Maximum number of concurrent uses for the same Bilberry product?
    With a value set to 1, a value card can be used for multiple bookings in the same time period, as long as each booking is for a different product. This prevents double-booking the same product within the same time frame.

• Maximum number of uses in the same booking?
  This feature applies the same logic as concurrent usage rules but instead of looking at past bookings, it checks what’s currently in the shopping cart. It limits how value cards can be used within a single purchase, regardless of the activity start times.

  • Maximum number of uses in the same booking?
    This feature ensures that a value card with a value of 1 can only be used for one product per booking. It cannot be applied to multiple products (e.g., Climbing and Sauna) within the same booking, even if the activities occur at different times.

  • Maximum number of uses for product type Monthly pass in the same booking?
    This feature ensures that if you own multiple value cards of the same product type (e.g., Monthly pass), only one of them can be used in a single shopping cart. You cannot combine multiple value cards of the same type to pay for items in the same purchase.

  • Maximum number of uses for the same Bilberry product in the same booking?
    This feature ensures that a value card with a value of 1 can only be used to pay for one item per eligible product in the shopping cart. So if the cart contains two separate bookings for Climbing the value card can only cover one of them, not both.

Campaigns

Start a campaign to offer value card products to a discounted price for a certain period of time.