Payment Methods
Payment methods define how a customer pays for a booking—whether by credit card, invoice, cash, or through an integration. Beyond enabling transactions, payment methods are also a key part of keeping control over how payments are received. They help ensure that all transactions are properly categorized, making accounting more accurate.
Default Payment Methods
Payment Method | Description |
|---|---|
Online | Indicates that the payment came through an online website, through the connection with either Stripe or Nets Easy. |
Checkout | Indicates that the payment was, or will be, received through an on site cashier, for example by bank terminal or cash. ⚠️ An invoice with this payment method needs to be manually marked as paid in Base when money is confirmed received. |
Invoice | The payment was, or will be, paid through an invoice sent to the customer through a separate invoicing system. ⚠️ An invoice with this payment method needs to be manually marked as paid in Base when money is confirmed received. |
Agent invoice | Indicates that it is an agent that has booked. The payment was, or will be, paid through an invoice sent to the customer through a separate invoicing system. ⚠️ An invoice with this payment method needs to be manually marked as paid in Base when money is confirmed received. |
Membership | Indicates that the booking is a membership.
|
OTA - Get Your Guide | Indicates that the booking came through GetYourGuide. |
OTA - Viator | Indicates that the booking came through Viator. |
Refund to Value Card | Indicates that the booking was refunded to a Value Card (gift card), which can be used to pay later. |
OTA - OBX/TXGB | Indicates that the booking came through OBX/TXGB. |
Giftcard | When a booking was payed with a previously purchased gift card. |
Deposit | When a booking was payed partly with a deposit. |
Sponsored Giftcard | When a gift card purchase was sponsored by the issuer. |
This payment method is only used when the Membership add-on is activated in Base.Create a New Payment Method
Navigate to the Administrator section in the left side menu → Settings.
Click Payment methods.
Click Add new payment method.
Add a Name to your new payment method.
Add a Ledger (Optional): If you’ve enabled accounting integration (e.g. PowerOffice or Visma), each product and payment method in Base can be linked to a specific ledger account in your accounting system. This ensures that revenue is automatically posted to the correct account when an order is completed.
Select the Payment method due date: When bookings are created, the system uses this to calculate the payment due date on the invoice.
Due date minutes: The amount of minutes the due date on the invoice should have.
Due date type:
Creation date: If the due date minutes field is set to 15, and Creation date is selected, it will give you a 15 minute due date from when the invoice was created.
Delivery date: If Delivery date is selected, it will give you 15 minutes after the latest delivery date on the booking.
Click Create new payment method to save.